Tuesday, January 9, 2018	
City Chambers, 3600 Tremont Road	
5:00pm – Organization	
	I.	Meeting Called to Order/ Roll Call	
	II.	Additions to/Approval of Organization and Regular Meeting Agenda	
	III.	Pledge of Allegiance		
	IV.	Treasurer will administer the Oath of Office to newly elected Board Members		
	V.	Election of Board of Education Officers - 		
		A.	Election of Board of Education President		
			The newly elected President will begin to preside over the meeting		
		B.	Election of Board of Education Vice President		
	VI.	Organization Procedures		
		A.	Establishing Meetings for 2018 — Exhibit VI-1		
		B.	Resolution Establishing Service Fund		
			It is recommended the board of education establish a service fund beginning each year, in an amount up to $20,000.00 for fiscal year 2018 and fiscal year 2019, to provide for board members' expenses in accordance with Section 3313.15 O.R.C.		
		C.	Membership in the Ohio School Boards Association		
			It is recommended that the board of education renew its membership in Ohio School Boards Association (OSBA)		
		D.	Membership in Legal Assistance Fund		
			Whereas, the Upper Arlington City School District board of education wishes to support the efforts of other boards of education to obtain favorable judicial decisions and,

	Whereas, the Ohio School Boards Association Legal Assistance Fund has been established for this purpose,

Therefore, the board hereby resolves to join the OSBA LAF for 2018 and directs the treasurer to pay to the LAF $250.00.  [Pursuant to R.C. Section 3313.171]		

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January 9, 2018		
		E.	OSBA Annual Business Meeting		
			It is recommended by the treasurer that the board of education appoint a delegate and alternate to       represent the district at the Ohio School Boards annual business meeting on November 12, 2018.

OSBA Delegate:  Carol Mohr

OSBA Alternate:  Stacey Royer		
		F.	Resolution for Waiver of Reading Minutes		
			Board Policy provides that each board member receive a copy of the previous meeting's minutes prior to       voting on their acceptance.  Accordingly, it is not necessary for the treasurer to read the minutes of           previous meetings prior to approval by the board.

It is recommended that the board of education, in accordance with Section 3313.26 O.R.C., waive the        reading of minutes from previous meetings.		
		G.	Resolution Adopting a Standing Authorization for the Board President for the Calendar       Year 2018		
			To enable the district to process State and Federal grant applications in a more timely and expedient         manner, it is recommended that the board president be authorized to sign all grant applications, which     require the president's signature, without seeking prior board approval.		
		H.	Resolution Adopting Standing Authorizations for the Treasurer/CFO for the Calendar          Year 2018		
			To enable the treasurer/CFO to carry out necessary duties involving operations, finances, and purchasing;           it is recommended that the board of education grant the following standing authorizations for calendar          year 2018:		
			1.	Advances on Tax Settlements Advances on Tax Settlements	
				The treasurer/CFO is hereby authorized to secure advance payments from the County Auditor when funds from property taxes are available and payable to the school district.	
			2.	Investment of Interim and Inactive Funds	
				The treasurer/CFO is hereby authorized to invest interim and inactive funds in permissible       investments pursuant to Section 135.14, O.R.C., Section 135.13, H.B. 384, and Board Policy. This includes investing up to forty percent (40%) of interim funds in commercial paper notes and bankers acceptances as defined by Board Policy 6144.	
			3.	Appropriation Modifications	
				The treasurer/CFO is hereby authorized to make appropriation modifications between fund            accounts with these modifications being reported to the board of education for approval.	
			4.	Payment of Bills and Payrolls	
				The treasurer/CFO is authorized to pay all bills and payrolls within the limit of the appropriation resolution as bills are received and when merchandise has been certified as received in good        condition by the superintendent or his designee.	

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January 9, 2018	
			5.	Advancement of Funds	
				The treasurer/CFO is authorized to advance monies from the General Fund to other funds in 
anticipation of future receipts.  When the anticipated money has been received, the advance 
will be returned to the General Fund.	
			6.	Establishing Bank Accounts	
				The treasurer/CFO is hereby authorized to establish the banking accounts he deems necessary to
properly account for district funds providing that said accounts are within the limits established 
in the depository contracts with the banking institutions.	
			7.	Authorize Signatures on Checks	
				The treasurer/CFO is hereby authorized to sign all checks drawn on bank accounts of the school 
district as provided for in Section 3313.08 O.R.C.	
			8.	Authorize Public Records Training	
				The treasurer/CFO, assistant treasurer or newly elected board member is hereby authorized to represent the board of education as their designee for public records training as required by House Bill 9.	
			9.	Appointment of Tax Incentive Review Council Representative	
				The treasurer/CFO or assistant treasurer are hereby authorized to represent the board of education
on the City Of Upper Arlington -- Tax Incentive Review Council.  	
		I.	Resolution Adopting Standing Authorizations for the Superintendent for the Calendar        Year 2018		
			To enable the superintendent to carry out necessary duties involving operations, it is recommended that the board of education grant the following standing authorizations for calendar year 2018:		
			1.	Approval of Leaves of Absence		
				The superintendent is hereby authorized to approve unpaid employee leaves of absence as appropriate, consistent with the provisions of the Negotiated Agreements pertaining to district employees.		
			2.	Approval of Board of Education's Designee for Appeals of Student Suspensions           and Expulsions		
				The Board of Education hereby authorizes the treasurer/CFO to designate a law firm or an agency as 
its designee for student suspension and expulsion appeals. Unless the Board takes action to reverse or modify the decision of the designee, the decision will be deemed approved thirty days following the 
date of the decision.  Immediately after the thirtieth day, the treasurer shall deliver by certified mail 
to the parents and student either the designee’s decision or the Board action reversing or modifying 
the decision.		
			3.	Approval of Tuition Waivers for Students for Reasons Specified in the Ohio            Revised Code		

				The superintendent is hereby authorized to approve, as appropriate, for the board of education, waivers of tuition for students for the permissive and required reasons specified in the Ohio Revised Code.		
						
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January 9, 2018		
			4.	Approval of Administrators' Daily, Weekly, Monthly or Annual Work Schedules		
				The superintendent is hereby authorized to alter the daily, weekly, monthly, or annual work schedules 
of administrative personnel, as he deems necessary, to carry out the official duties of the district.		
			5.	Approval of Superintendent Authorization to Accept Resignations		
				The superintendent is hereby authorized to accept resignations which have been submitted by 
employees during times when this Board is not is session, subject to ratification by this Board; 
provided however, that upon ratification by this Board, such resignations shall be deemed effective 
as of the date and time of the Superintendent’s acceptance.
		
			6.	Approval of Superintendent to Make Offers of Employment Pending Board Ratification		
				To authorize the superintendent to make offers of employment, during periods when this Board is not 
in session, directly to candidates for either teaching or nonteaching positions on behalf of this Board, 
and to acknowledge acceptance of such offers on behalf of this Board, subject to successful background checks and receipt of necessary documentation, and a subsequent vote of ratification by this Board; provided however, that upon ratification by this Board, the employment shall be deemed effective as 
of the date and time of the employee’s acceptance of the superintendent’s offer.  Nothing in this resolution shall require the Board to employ or continue to employ an individual who has not provided
a criminal records check satisfactory to the Board or who has not satisfied any other prerequisite to employment created by law or Board policy.  The authorization provided by this resolution shall remain 
in effect until withdrawn by formal action of the Board.   		
		J.	Resolution Adopting a Standing Authorization for the Chief Operating Officer/COO for the Calendar Year 2018		
				Approval to authorize the chief operating officer/COO to solicit bids for capital improvement projects 
and to establish dates for the first published advertisement and bid opening.		
		K.	Other Resolutions		
			1.	Resolution to Seek Notification from Tax Commissioner About Application for Exemption from Taxation for Property Located Within the District  —  Exhibit K-1		
			2.	Resolution Authorizing Legal Counsel to Investigate Valuations of Commercial Property —  Exhibit K-2		
			3.	Resolution authorizing Treasurer/CFO and/or Chief Operating Officer/COO to serve as    Purchasing Agent 		
				To authorize the treasurer/CFO and/or chief operating officer/COO to serve as purchasing agent to initiate contracts with vendors relating to supplies, services, repairs and equipment availability, invoices, purchase orders and contracts consistent with the procedures and monetary limits found in Administrative Guideline.  The Board of Education desires that these duties be performed in a timely manner.  The Board of Education authorizes the treasurer/CFO and/or chief operating officer/COO to act as purchasing agent and dispenses with the adoption of resolutions authorizing purchases and approving warrants for the payment of any claim from school funds, as permitted by Ohio Revised Code Section 3313.18, to the extent provision therefore is made in the Board’s annual appropriations resolution.

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January 9, 2018		
	L.	Special Assignments of Board Members		
			Special Assignments:		
			a.	Business Advisory Council, 1-year appointment, expires end of 2018:  Nancy Drees		
			b.	Ohio School Boards Association Legislative Liaison, 1-year appointment, expires end of 2018: Carol Mohr		
			c.	PTO Presidents’ Council Liaison, 1-year appointment, expires end of 2018:  Stacey Royer		
			d.	Upper Arlington Education Foundation Board of Trustees, 1-year appointment, expires end of 2018:  
Robin Comfort		
		e.	OSBA Student Achievement Liaison, 1 year appointment, expires end of 2018: Carol Mohr		
		6:00pm - Regular Meeting		
	VII.	Approval of Minutes —  Exhibit VII-1 and VII-2		
	VIII.	Communications to the Board	
	a.	Co-Presidents, Upper Arlington Education Association	
	b.	President, OAPSE, Chapter 201	
	IX.	Public Participation — 30 minutes maximum	
	X.	Items for Information	
	1.	Superintendent’s update 	
		a.  Annual report to the Board: Barrington Elementary	
	2.	Treasurer’s update	
	XI.	Consent Agenda  — The Superintendent recommends the following items for action:	
	A.	Fiscal 	
		1.	Investment Report for the month ending December 31, 2017  — Exhibit A-1 	
		2.	Financial Statement for the month ending December 31, 2017 — Exhibit A-2 	
		3.	Amend Appropriation by Fund — Exhibit A-5	
		4.	Purchase in Accordance with O.R.C. 5705.41(D)1	
			Vendor	Item Purchased	Fund	Amount	
			Liberty Mutual Insurance	Claim	General Fund	$5,000.00	
			ESC of Central Ohio	Software	General Fund	$7,280.00	
			TeacherMatch	Application Software	General Fund	$19,950.00	
		5.	Tuition/Fees for the 2018-2019 School Year for Burbank Early Childhood School —  Exhibit A-3	
		6.	Tuition/Fees for the 2018-2019 School Year for Upper Arlington School Age Child Care Program —  Exhibit A-4	
				
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January 9, 2018	
	B.	Human Resources	
		1.	Classified Staff	
			a.	Substitute	
			Name	Position	Rate of Pay	Effective Date	
			Suzanne Beachy	Substitute Bus Driver	$20.93 p/hour	12/04/2017	
			b.	Acceptance of Retirement/Resignation	
			Name	Position	Reason	Effective Date	
			Teresa Gallagher	Bus Driver	Resignation	12/20/2017	
		2.	Other Staff	
			a. 	Appointment of Other Staff	
			Name	Position	Rate of Pay	Effective Date	
		 	Carolyn Carlson	BECS Substitute Teacher	$90.00 p/day	12/19/2017	
		 	Nicole Wagner	Assistant Teacher	$14.69 p/hour	01/10/2018	
		3.	Supplemental Contracts	
			Position	Employee	School	Amount		
			Boys Assistant Soccer Coach	Geovanny Salinas	UAHS	$1,531.95		
			Fall Follies	Amy Leacock	UAHS	$1,725.67		
			Spring Musical Director	David Monseur	UAHS	$4,000.00		
			Boys Track Head Coach	Bryan Ferres	UAHS	$5,724.00		
			Girls Track Head Coach	Latisha Wilder	UAHS	$6,931.00		
			Winter Musical	Audrey Rice	Hastings	$2,761.00		
			Concert Director (1/2)	Audrey Rice	Hastings	$556.50		
			Assistant Baseball Coach	Sam Clark	UAHS	$3380.30		
			Head Baseball Coach	Tom Marker	UAHS	$6,931.00		
			Assistant Baseball Coach	Shane McCloskey	UAHS	$3,063.90		
			Head Varsity Lacrosse Coach	Wendy Pinta	UAHS	$6,227.00		
			Assistant Lacrosse Coach	Kaitlyn Bondy	UAHS	$3.003.70		
			Assistant Lacrosse Coach	Sue Stimmel	UAHS	$3,966.20		
			8th Grade Head Baseball Coach	Nick Judy	Jones	$3,825.00		
			7th Grade Head Baseball Coach	Matt Dallas	Jones	$2,761.00		
			7th Grade Head Softball Coach	Brad Campbell	Jones	$3,118.00		
			8th Grade Boys Head Lacrosse Coach	Brett Diehl	Jones	$5,091.00		
			7th Grade Boys Head Lacrosse Coach	Scott (Joe) Wallace	Jones	$3,825.00		
			8th Grade Girls Head Lacrosse Coach	Jacquelyn Bradley	Jones	$3,825.00		
			7th Grade Girls Head Lacrosse Coach	Ashley Klingelhoefer	Jones	$2,761.00		
			Boys Head Tennis Coach	Adrian Tolentino	Jones	$1,554.00		
			Boys Head Track and Field Coach	Darrion House	Jones	$2,975.00		
			8th Grade Head Baseball Coach	Matt Tarnowski	Hastings	$3,118.00		
			7th Grade Head Baseball Coach	Zachary Bailey	Hastings	$2,761.00		
			8th Grade Head Softball Coach	Amy Parzinger	Hastings	$3,825.00		
			7th Grade Head Softball Coach	Diane Balog	Hastings	$3,454.00		
			8th Grade Boys Head Lacrosse Coach	Dan Hendrickson	Hastings	$5,091.00		

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January 9, 2018	
			3.	Supplemental Contracts (continued)	
			Position	Employee	School	Amount		
			8th Grade Girls Head Lacrosse Coach	Katie Keefe	Hastings	$2,761.00		
			Boys Head Tennis Coach	Constantinos Alevizopoulos	Hastings	$1,554.00		
			Boys Head Track and Field Coach	Evelyn Lay	Hastings	$2,975.00		
			Girls Head Track and Field Coach	Dana Flowers	Hastings	$3,278.00		
			Boys Assistant Track and Field Coach	Bryn Rohlck	Hastings	$2,082.50		
			Girls Assistant Track and Field Coach	Courtney Ruppert	Hastings	$2,082.50		
			Redaction of Supplemental Contracts	
		 	  Position	Employee	School	
			 Concert Director	David Monseur	Hastings	
		 	 Winter Musical (2)	David Monseur	Hastings	
		4.	Memorandum of Understanding for counseling of students with Syntero —  Exhibit B-1	
	C.	Operations 	
		1.	Approval to Sell/Dispose/Donate Equipment	
			Description of asset/quantity	Building	Serial Number	Reason	
			Media Center materials (355)	Greensview		Outdated	
			 iMac (13)	UAHS	101978, 112446, 111560, 110904, 112269, 112260, 102096, 102471, 103656, 101365, 101364, 008311, 102090	Obsolete/broken	
			Xerox Printer	UAHS	100098	Obsolete/broken	
			Dell Desktop	UAHS	101176	Obsolete/broken	
XII.	Other	
	Operations	
		1.	Resolution approving agreement with MSA Architects for the Tremont Athletics Field Project
 — Exhibit XII-1	
		2.	Letter of Intent for Professional Programming and Design Services with Moody Nolan —  Exhibit XII-2	
XIII.	Adjournment